Purchase Order Line Maintenance

The data to be entered in the purchase order line page are the following:

• the line number,

• an item number,

• a quantity to be delivered,

• the unit price,

• the delivery date.

The list of firm purchase requisitions for the vendor can be accessed by clicking on the PR List button. In the displayed list, it is possible to select a firm purchase order. By doing so, the order data will be transferred into the order line.

Fields

Line Id:	Obligatory field (3 digits). If the number exists the order line is displayed.
Item Id:	The item must be an item delivered by the vendor. If the code exists, the item description, the purchase unit and the stocking unit are displayed.
Quantity:	The quantity to purchase is expressed in the purchase units in the first field, and in the management units in the second field.
Unit Price:	The purchase unit price is proposed by default as equal to the price entered in the vendor page. However, this price can be modified. The value of the order line is then computed.
Discount	Discount (in percent) with respect to the standard price, which is given by the vendor. This discount value is automatically recovered from the discount value entered in the Vendor page.
Receiving date:	Obligatory zone. By default, this date is calculated by adding the item lead time (defined in the Catalogue page, Vendor maintenance page, Purchasing menu) to the order date. A delivery date later than the default date can be manually entered.
Priority:	Optional field. You can indicate here a priority index for the purchase order (3 digits long).

The number of lines and the total amount of the order are stored in the order heading.

Buttons

New	This button creates a new line (with a new line number).
Approve	This button appears only for the blanket orders. Such orders have to be confirmed line by line by clicking on the Approve button.
Transactions	This button displays the list of receipts corresponding to the selected line of the order which have been recorded by the Purchase Order Receiving function code OR) and by the Vendor Returns function (code VR).