Vendor Payment Entry

The vendor payment maintenance page is accessed by the Purchasing menu, Vendor Payments option. This function records the payments to the vendors.

Any recorded payment to a vendor can be displayed by entering the corresponding payment number.

The recording procedure for a vendor payment is as follows:

•      Then, by clicking on the New button, a payment number is given.

•      The payment date is entered (the current date is displayed by default).

•      The vendor code is entered. This displays the invoices that have not been paid and that are due (i.e. whose due date is anterior to the current date).

•      A payment mode is selected in the rolling list, which displays the Payment Mode Table.

•      The amount corresponding to the payment is entered (with the maturity date).

•      The record is validated by the OK button.

Even when the vendor payment is recorded, it still remains possible to modify the maturity date.

Immediate matching of invoices and payments

The matching between a payment to a vendor and the corresponding invoices can be made immediately by clicking in the Match column. The corresponding amount is added to the Matched amount. The matching code (4 letters) is displayed in the line. The matching will be accepted only if the payment amount is equal to the matched amount.